Doctor of Public Health degrees awarded at the University of Kentucky require the completion of a capstone project. This work reflects the quality of the program that supervises the student and the university that awards the degree. Therefore, The College of Public Health sets criteria and standards for the format of the written work which will be available not only to the College, but to the immediate campus, and to a wider scholarly community through interlibrary loan and microfilm. These instructions take into account the binding and microcopying process as well as consistency in form and conformity to scholarly practice.
The College of Public Health requires that two copies of the capstone project be submitted, unbound and without perforations. The College of Public Health and the Library bind these copies in uniform style.
One copy of the capstone project will reside in the permanent collection of the College of Public health and the other in the circulating collection of the University Libraries. The paper on which the work is printed must meet the standards for durability and permanence suitable for a work that will reside in the Library and Archives. See American National Standards Institute (ANSI)/National Information Standards Organization (NISO) Z39.48-1992; Permanence of Paper for Publications and Documents in Libraries and Archives.
The requirements for capstone project papers are:
Paper that does not meet these requirements, such as erasable and recycled paper, should not be used. Acceptable capstone project paper may be purchased at campus bookstores or other local copy and office stores, or ordered directly from the manufacturers (see list of suppliers on page 15). Acid-free papers should have a watermark to confirm that the standards are met; watermarks will indicate a brand name and/or state that the paper is “acid free,” or “chemically stable.” Students are encouraged to bring the label or end-panel from the original paper box at the time of final submission in order to demonstrate that the paper used meets these standards.
The following 8 ½ x 11” papers meet the standards listed above:
Please note that all of the paper used in a given copy of the capstone project must be from the same source, and must be of the same whiteness.
The same typeface (font) must be used throughout the body of the capstone project. The type must be clear, even and free of visible correction. No form of erasure fluid or correction tape is acceptable. Printing should be on one side, only.
All copies must be clean and free of dark lines, smudges, and shadows. The printing must be even, clear, and dense.
A standard font is required and should be consistent throughout the capstone project. This includes all page numbers, preliminary pages, Table of Contents, list pages, and table/figure headings. The only exceptions are for tables/figures that are formatted using separate graphics. However, the table and figure headings must be formatted with the exact same font style and size as used in the main body of the capstone project.
The minimum font size for the body of the capstone project is 12 point type. The font size must be kept consistent throughout the body (i.e. text) of the capstone project. A larger font size is acceptable for chapter titles and major subdivisions. However, font size for table and figure headings must be the same as that used in the body of the capstone project.
Recommended fonts are Times New Roman, Arial, Helvetica, or Century Gothic.
The College of Public Health does not have a specific rule concerning justification; either left justification or full justification is acceptable for the body of the text. Please check with the Director of Doctoral Studies as to the practice in the discipline.
The following margins are required: top - 1 inch; bottom - 1 inch; left - 1.5 inches; right - 1 inch. These requirements apply to all pages of the manuscript and any illustrative material to be bound into the capstone project (see section on oversize materials, below). Note: The photocopying process enlarges text size up to 2% with each reproduction. For the submission of capstone project pages that have been photocopied (once), it is recommended that the margins of the original document be increased to: 1.6 inches (left), and 1.1 inches (top, bottom, & right).
Double or one and one-half spacing should be used in the body of the capstone project; single line spacing is not acceptable. The spacing of footnotes, bibliographic entries, long quoted passages, etc., should conform to the guidelines of a style manual consistent with scholarly practice in the discipline. Text for the List of Tables and List of Figures may be single-spaced.
The acknowledgment page and all pages following until the first page of the text are numbered at the bottom center (0.5 inches up from the bottom of the page) in small Roman Numerals beginning with Roman Numeral iii.
The main text, illustrative material, appendices, references, and vita are consecutively paginated at the bottom center using Arabic numerals beginning with page 1. Page numbers are placed 0.5 inches from the bottom of the page. The placement of page numbers must be consistent throughout the capstone project.
An orphan is a heading or sub-heading located at the bottom of a page that is not followed by text. Orphans are not acceptable in the capstone project.
Widows are short lines ending a paragraph at the top of a page; these are to be avoided if possible.
Illustrations should be laser printed or photocopied directly onto the same archival-quality paper as is used for the body of the capstone project. The only exception to this requirement is for original photographs. Please see the specifications for photographic papers, below.
Color illustrations are not recommended and are to be avoided, as they do not reproduce well to microfilm. When possible, use cross-hatching or shading instead of color in tables, charts, and graphs. Laser printing must be used for any color illustrations included in the capstone project; color ink-jet printing is not acceptable, nor are glossy, ink-jet printing papers. Please note that all text in the capstone project (with the exception of text contained within illustrations) must be black. No colored fonts or characters may be used within the body of the capstone project text.
Line drawings are acceptable for inclusion in the capstone project. Such drawings must be done in black, permanent, non-water-soluble ink, such as India ink. Drawings must be made on archival quality, alkaline-buffered paper. Color line drawings, which are not advised but may be acceptable in some instances, should be executed with high-quality acrylics or colored pencils. Photographic illustrations can be included in the capstone project by one of the following methods:
Black and white photographs are preferable to color.
Color photographs are inherently unstable and should be avoided wherever possible. If they must be used, they must be printed by the Cibachrome (Ilford Ilfochrome) process. Photostats, Itek prints, and Polaroid prints are not acceptable.
Where photographs are smaller than the text page, they must be dry-mounted onto the text page. Photographs should be mounted onto the same archival paper as the text; please observe the required margins.
Captions for mounted photographs should be printed directly onto the mounting page, either above or below the photograph. For full-page photographs, identifying information should be printed on a separate numbered page, and included immediately following the photograph in the capstone project.
The use of oversized illustrations and foldouts should be kept to a minimum. They are difficult for readers to use and cause added complications in binding and microfilming. Where possible, reduce the image to fit the standard (8.5 x 11 inch) paper size.
An additional binding fee will be levied for the incorporation of pocketed material into the binding. (Please see section on charges.)
Oversize papers may not exceed 30 x 30 inches.
Oversize foldouts may be included in the capstone project, provided that
Oversize foldouts should be creased along the right edge. Foldouts with dimensions of 11 inches height x 15.5 inches width (or less) should be creased once. Foldouts with a “width” greater than 15.5 inches will require two creases in order to preserve a margin for binding. Insert each foldout in its proper location in the text.
Oversized materials to be placed into pockets
There are two options for information on pages that are larger than 11 x 17”:
Very thick folded items or a group of more than four (4) individual items. These items must be appended to the text as a pocket bound into the back cover of the capstone project. The library binder will provide this service for an additional charge.
Place the item(s) securely in a labeled envelope and submit with the capstone project.
Label each oversize item so that it is clear where it references the text. Include page numbers and/or other identifying information.
A reference should be included in the text at the appropriate location, either as a separate page or an embedded caption, to alert the reader to the presence of the pocket at the back of the binding.
The oversized item(s) must fold to a maximum dimension of 7.75 x 10 inches.
Fewer than four, small, individual folded items
There are two options for these materials:
They may be placed into a pocket in the back cover of the volume, as described above, or
they may be placed into archival envelopes, attached to a base paper, and bound into the volume at the appropriate place in the text. If the latter option is chosen, please follow the directions below:
Each folded item must fit within a 6 x 9 inch envelope.
The envelope must be made of alkaline-buffered, acid- and lignin-free paper with no clasps, gussets, or button-and-tie closure. It should have a simple, non-adhesive, flap closure.
The envelope should be attached to the same archival paper as is used for the text of the capstone project; the page should be numbered appropriately.
The envelope should be attached to the paper with two vertical strips of Scotch Brand #415 double-sided tape. One strip each should be placed on the back of the envelope along the right and left sides of the envelope.
The envelope should be attached to the paper at least 1.5 inches from the left edge of the paper to avoid problems with binding.
The envelope must be labeled in order to indicate its contents (e.g. Exhibit 1; Plate 6B). Please type directly on the archival envelope; do not use adhesive labels for this purpose.
Note: in order to avoid confusion with standard-sized illustrations that are bound into the text, it is recommended that oversized materials to be placed in pockets or archival envelopes be designated as “Plates” or “Exhibits” (i.e., not figures). Students who include such items should also provide a “List of Exhibits” page to appear after the List of Figures page at the front of the capstone project. For those exhibits placed in archival envelopes, the page number where the envelope is held should also be indicated.
In some cases, it is necessary to add, as an appendix, additional information to the capstone project in the form of a computer diskette, compact disc, videotape, audio tape, or other medium. In most cases, the library binder will bind the non-print medium into the back board of the binding. The binder uses archivally-sound polyethylene cases for all media. An additional charge will be levied to incorporate mixed media into the volume (see section on charges) Be advised that multiple non-print media may not fit within the confines of a bound volume. The library will have to “create” some kind of secure packaging so that the media remains “connected” to the bound volume. This can be problematic. If possible, the author should avoid having multiple media items.
Optical or magnetic data discs, or the equivalent, should be used only when the amount or nature of the information contained therein would make a paper copy of the information difficult to use. The library offers no guarantees that it will support the hardware and software necessary to retrieve the information in the future. Given the fragility of such media, a hardcopy should be included as an appendix whenever possible to ensure that future readers will be able to access the information.
When submitting a media appendix, please clearly label the audiotape, videotape or computer diskette (e.g. 3.5 inch floppy or Zip disc) and/or the case with name, year and capstone project title. Use a typed/printed label or waterproof, pigment-based ink pen. If using a compact disc, do not write on any surfaces of the CD, as this may damage the stored information. Instead, provide liner notes in the jewel case with name, year and capstone project title. The liner notes should be cut from the same archival paper used for the text. Please do not use adhesive labels of any kind on the CD.
In addition, the author must provide sufficient information to allow a user to access the information. These instructions should be included in an appendix. This information should include, but is not limited to:
Very large works may exceed the limits for single volume binding and must be split into multiple volumes. An additional binding charge will be assessed for binding additional volumes. Binding the capstone project into multiple volumes will be required if the manuscript and pocket materials together exceed 2.75 inches in thickness. It is the author’s responsibility to assess the thickness of the capstone project prior to submission to The College of Public Health. In the event that multiple volumes are needed, the author must:
By submitting a capstone project to the University of Kentucky College of Public Health, the student attests to the following:
that all material contained therein is the original work of the student;
that proper scholarly attribution has been given to all outside sources; and
that all necessary copyright permissions have been obtained for any third-party- copyrighted material included in the capstone project.
Students must obtain written permission from the author and/or copyright owner if using copyrighted materials beyond the “fair use” policy. If the candidate has any questions concerning copyright law or what constitutes “fair use,” consult Copyright Law & Graduate Research: New Media, New Rights and The candidate New Capstone project by Kenneth Crews by visiting the Bell & Howell/UMI website.
Further, in submitting the capstone project, the student will be granting to the University of Kentucky and its agents the non-exclusive license to archive and make accessible the capstone project in whole or in part in all forms of media, now or hereafter known. However, the student retains all other ownership rights to the copyright of the work, including the right to use in future works (such as articles or books) all or part of the work. Further, the student is free to register the copyright to the capstone project.
Students should be first authors on any publications based on their capstone project work. This reflects the primary creative role students should play in the organization, development, and execution of their research with guidance from the advisory committee. If a student is not first author on a manuscript presenting the capstone project research, then written approval must be obtained from the Dr.P.H. Director of Doctoral Studies for the work to be included in the capstone project.
Any of the student’s work that has been previously published must be appropriately referenced within the capstone project. It is the student’s responsibility to contact journal editors regarding an individual journal’s copyright regulations prior to publication with that journal. The journal may hold the copyright to the material, and a request for release should be made prior to reproducing that material in the capstone project.
In certain circumstances, the capstone project may contain information of a proprietary nature. The College of Public Health will honor requests to hold a capstone project for a period up to one calendar year prior to releasing it for publication and archiving in the UK Libraries. A written request must be presented to the Dean of The College of Public Health that specifies substantive reasons why the capstone project should be held; this request should be endorsed by the committee Chair and the Director of Doctoral Studies.
Capstone project fees are used to offset the cost of binding and microfilming the capstone project, and registering the copyright (if requested). The base capstone project fee is $20.00, which includes the binding costs for the two archival copies of the capstone project submitted to the College of Public Health.
Additional charges are as follows:
The charges specified above are based on the submission of two (2) archival copies of the capstone project.
Applicable fees will be determined by the Degree Certification Officer at the time the final capstone project is submitted to the College of Public Health. The charge must be paid at Student Billing Services, 18 Funkhouser Bldg. No diplomas will be released without payment of the applicable capstone project fees.
The doctoral candidate has the option to register the capstone project copyright. In order for the capstone project copyright to be registered, the candidate must
sign the Copyright Authorization statement on the Microfilm Agreement Form and submit this form with the final two copies of the capstone project;
pay the copyright fee of $45.00 (this copyright charge is in addition to the $20.00 capstone project fee); and
include a copyright notice in the capstone project
The College of Public Health publishes capstone projects through UMI, Ann Arbor, MI. Doctoral candidates may obtain a copy of the Bell & Howell Publishing Agreement Form in the Graduate School. Please complete the agreement form and return it when submitting the final two copies of the capstone project. Students wishing to register the copyright of their capstone project may do so using this form. For more information on Bell & Howell/UMI website.
The following list of suggested suppliers is provided as a service to the student; these contacts should be helpful in securing the necessary archival-quality materials (i.e. paper, envelopes, etc.) involved in the preparation of the capstone project. These items may also be available from local sources. The contact information was accurate on the date these instructions were published. Please note that this list is for informational purposes only, and that The College of Public Health does not endorse any of the suppliers listed below.
The capstone project should be arranged in three divisions: preliminary pages; the text (main body); and the appendix/reference materials. The order of the pages is as follows:
Cover Page for Abstract
Title Page for Abstract
Approval Page (signature page)
Rules for the Use of Capstone projects
Cover Page for Capstone project
Dedication Page (Optional)
Table of Contents
List of Tables (Required only if tables are presented in the text)
List of Figures (Required only if figures are presented in the text)
See the following explanations and attached examples for further clarification.
WARNING: While The College of Public Health will check the capstone project for proper format and pagination at the time of submission, it cannot assume any responsibility for editing or correcting the capstone project. Therefore, each author should take care to proof for spelling and format, as well as the inclusion of all components, before bringing the capstone project to the College of Public Health for final submission. Please note that the College of Public Health cannot accept replacement sheets or other changes once the final capstone project has been submitted.
The information on this page should be centered with a three (3) inch top and bottom margin. See EXAMPLE PAGE 1.
Author Name: It is imperative that the name of the author appear exactly the same on the cover pages, title pages, approval page, and copyright page, as well as in the vita. Also, the signatures on the abstract and vita must match the name as given on these pages. The format for name is:
The name on the capstone project should match the name on the “Application for Degree Cards.” Omit degree designations, such as MD, RN, MBA, etc.
Please note that the “Last Name” provided above is the basis on which the capstone project will be cataloged in the University Library (i.e. “official filing name”)
The information on this page should be centered with a 2.5 inch top and bottom margin. See EXAMPLE PAGE 2. See EXAMPLE PAGE 2a for the appropriate format to use if the capstone project has Co-Directors.
Note: Please avoid using formulas, symbols, superscripts, Greek letters, or other non-alphabetical symbols in the capstone project title. If the capstone project title must contain symbols, superscripts, etc., please provide a translation using Roman letters.
Acceptable Examples (provided by Bell & Howell/UMI):
SURFACE AND COLLOID CHEMICAL STUDIES OF GAMMA FERRIC OXIDE
CHROMOSOMAL LOCALIZATION OF THE ALPHA- AND BETA-GLOBULIN OF THE CHICKEN, GALL US DOMESTICUS
A STUDY OF HIGH CRITICAL TRANSITION TEMPERATURE SUPERCONDUCTIVITY IN NEODYMIUM-BARIUM-COPPER OXIDE SYSTEMS
The abstract title page must include the name of the College of Public Health.
A Capstone project requires an abstract. The Capstone project Abstract must not exceed three hundred fifty (350) words and must be double spaced. It must be signed and dated by the student. The signature must be original on the final two copies submitted to The College of Public Health. Do not include graphs, charts, tables or other illustrations in the abstract. If the abstract is not in English, please provide an English translation. See EXAMPLE PAGES 3 and 3a.
KEYWORDS: Include no more and no less than 5 keywords or key phrases at the end of the abstract for indexing and cataloging purposes. See EXAMPLE PAGE 3a.
The margin requirements for the abstract page are as follows:
Left Margin: 1.5 inches
Right Margin: 1 inch
Bottom Margin: 1 inch
The ABSTRACT OF CAPSTONE PROJECT statement is centered and 2.5 inches from the top of the page.
The capstone project title is centered and 3.5 inches from the top of the page.
The Top Margin (second page of abstract) should be 1 inch.
The signature and date lines are located 2.5 and 2 inches up from the bottom of the last page of the abstract, respectively, and must be placed on the same page with the text.
The approval page contains the name of the student and the title of the capstone project. The signatures of the capstone project Chair, all committee members, and the Director of Doctoral Studies must be original on the two final copies. See EXAMPLE PAGE 4. See EXAMPLE PAGE 44a6 for the appropriate format to use if the capstone project has Co-Directors. List all members of the capstone committee with a signature line for each.
The Rules for the Use of Capstone projects explain the rights of the author and contains a list for recording the names of persons who have used the capstone project. See EXAMPLE PAGE 5. The Rules for the Use of Capstone projects page requires a two inch top margin.
The information on this page should be centered with a three (3) inch top and bottom margin. See EXAMPLE PAGE 6.
As noted above, the doctoral candidate has the option to register the capstone project copyright. In order for the capstone project copyright to be registered, the candidate must (1) sign the Copyright Authorization statement on the Microfilm Agreement Form and submit this form with the final two copies of the capstone project; (2) pay the copyright fee of $45.00; and (3) include a copyright notice in the capstone project; see abstract title page and capstone project title page (EXAMPLE PAGE 2). Please note that the copyright information should be included in the capstone project regardless of whether or not a copyright is registered.
A blank page is to be included at this point in the capstone project. See EXAMPLE PAGE 7.
Note: This page is not paginated. The information should be centered on this page. See EXAMPLE PAGE 8.
The acknowledgments page must comply with the margin requirements. The acknowledgments page is paginated at the bottom center as page iii. See EXAMPLE PAGE 9.
Please note that the Table of Contents must contain the Acknowledgments, List of Tables (if included), List of Figures (if included), and indicate the chapters or sections and sub-sections, as well as Appendices, Bibliography/References, and Vita.
The Table of Contents must comply with the margin requirements. See EXAMPLE PAGES 10. Use dot leaders before page numbers (not periods). (See Format->Tabs in MS Word to set dot leaders.)
The List of Tables page must include the table number, title, and table page number. Format the List of Tables page according to the margin guidelines. See EXAMPLE PAGE 11.
The List of Figures page must include the figure number, title, and figure page number. Format the List of Figures page according to the margin guidelines. See EXAMPLE PAGE 12.
The text must be divided into chapters or sections. Refer to EXAMPLE PAGE 10, Table of Contents, for chapter headings. Each chapter must begin on a new page.
There are three options for table and figure placement within the capstone project. The student must adopt one method and use it consistently throughout the capstone project.
Place the table/figure on the page along with the body of the text. Note: Do not wrap the text around the table/figure
Place the table/figure on a separate page immediately following the page in which the table/figure is first cited in the text.
Group tables/figures at the end of the chapter in which they are first cited in the text. If grouping tables/figures together, please note that tables precede figures.
Tables/figures may not be grouped at the end of the capstone project.
Table/figure numbering must be continuous throughout the capstone project; please note that each Table and Figure must have a “unique” designation. The recommended method is to identify each Table or Figure according to the chapter in which it appears; Table 2.1, 2.2, 3.1, 3.2, etc. Figure 2.1, 2.2, 2.3, 3.1, 3.2, etc.
Table headings should be placed on the same page as the table; the heading must be positioned above the table. The table headings must be formatted with the exact same font style and size as used in the main body of the capstone project. Please use a continuation notation for tables that exceed one page in length. For example, Table 3.1 (continued).
Figure headings (i.e. captions) should be placed on the same page as the figure; figure headings may be placed either above or below the figure, depending on the convention used in the discipline. However, the placement of figure headings must be consistent throughout the capstone project in this respect. Do not abbreviate the word figure in the capstone project.
For larger figures that fill the area of the page, it is acceptable to place the corresponding heading on a separate page that immediately follows the figure in the capstone project. Both the figure page and the heading page should be numbered in the usual consecutive manner.
Appendices include materials that are independent but relevant to the capstone project, for example: surveys, additional data, computer printouts, symbols, abbreviations, definitions, etc. The appendices must conform to the rules for margins, but the print may be reduced in size.
All capstone projects submitted to The College of Public Health must include a bibliography and/or list of references at the end of the manuscript. Either choice is acceptable to The College of Public Health, which establishes a minimum standard. Individual graduate programs may choose to exceed the minimum standard and to require both a bibliography and a list of references.
References will be understood as only those works cited in the text, including traditional footnotes and parenthetical citations. A bibliography will be understood as a comprehensive list of all sources used in the preparation of a capstone project, whether those sources are cited or not. A bibliography and/or list of references must be placed at the end of the capstone project. While it is acceptable to present separate reference lists for each individual chapter (to be placed at the end of that chapter), a complete bibliography or reference list must also be placed at the end of the capstone project.
The College of Public Health requires, at a minimum, that bibliographies must be alphabetized, but permits authors to alphabetize within any array of subheadings which is held to be acceptable to the pertinent graduate program. References may be listed either alphabetically or numerically (in order of citation), as stipulated by the graduate program.
The vita is a summary of the student’s educational and professional background. The following information is required:
Date and place of birth*
Educational institutions attended and degrees awarded
Professional positions held
Scholastic and professional honors
Original signature of student on final two copies
Do not include the following information in the vita:
The degree presently being pursued (i.e. the degree has not yet been awarded)
Descriptions of professional positions
The vita can be compiled in a list or paragraph format. Please use double or one and one-half spacing; do not use single spacing in the vita.
* the date of birth is required for Library cataloging purposes.
Two copies of the capstone project on approved paper
Abstract and Vita: original signature of student on both copies
Approval Page: original signatures of Director (or co-Directors) and members of the capstone project, plus the Director of Doctoral Studies on each copy.
A photocopy of the abstract and abstract title page on plain paper
An English translation of the title and abstract if the original abstract is in a language other than English
A Letter from the Director of Doctoral Studies, if:
the capstone project is to be submitted after the 60 day deadline
the student is not first author on any published work included in
the capstone project the capstone project needs to be held in the College of Public Health due to proprietary content
Additional Title page for multi-volume works (i.e. thickness exceeds 2.75 inches)
Permission letters for the inclusion of any previously copyrighted materials
Bell & Howell/UMI Capstone project Agreement
Submitted to the Office of Admissions and Student Affairs on __________
Approval for DrPH Capstone Committee - Appendix B (pdf format)