Administrative Forms

• Absence Record (pdf)
• Approval for Department Funding of Travel (pdf)
• Authorization to Obtain/Utilize Images (pdf)
• Daily Time Record (Excel Document)
• Moonlighting Permission Form (pdf)
• Payment/Reimbursement Form (pdf)
• Travel Expense Report (pdf)
• Surgical Pathology Outside Consult Form (pdf)

If you are looking for a particular form, the offical University of Kentucky forms website is the location for University documents. KMSF documents can be obtained in the business office.

Policies for Resident Travel:

Updated 7/1/07

Residents are allotted $1200 a year for travel and books. If a resident chooses not to utilize the funds they may be rolled over into the next year not to exceed $2400 for any year. If you plan to travel in a given year you'll need to plan to have approximately $2,000 to cover general costs. Any business expenses exceeding your discretionary account can be deducted on your income taxes.

The department will fund up to two days of travel to present research abstracts, platform presentations, or poster presentations within the Continental US with prior approval from the Residency Program Director. A resident may request consideration of this funding above their discretionary that can include a maximum of two hotel nights at a single rate, general registration for the meeting, reasonable meals not included in the meeting, and the lowest rate of travel (airline and taxi or mileage). A complete copy of the program and original receipts for all of the above for requested reimbursement must be submitted with the completed reimbursement form. Be sure to review the documentation requirements on the back of the travel reimbursement form. The department reimbursement will not exceed $1,200 in a fiscal year.

Residents may attend a second educational meeting in conjunction with the abstract presentation provided they have other funding. However, if you choose to extend the number of days at a meeting where an abstract is presented, your discretionary or personal funds will be used to pay the difference. For example, a resident presenting an abstract at the USCAP meeting could have the two days reimbursement as explained above; any additional days with workshop/course costs wilt be reimbursed from the resident's discretionary or personal resources.

The goal of this policy is to provide reasonable support for educational and research activities and promote an equitable distribution of funds.

Any questions about travel and reimbursement should be directed to Mrs. Isaac or Mrs. Hurak in the business office.