Contact Information

•Oversees the development of the College’s research portfolio and its alignment with the University’s Top 20 Plan

• Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
•Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts

•Oversight of the information technology staff and resources in the dean’s office
•Project manager for IT initiatives in the college
•Applications development and programming
•IT consultancy to the HealthCare Enterprise

•Supports Pete Gilbert, associate dean for Administration and Finance
•Schedules meetings relating to space, financial and administrative issues concerning the College of Medicine
•Routes administrative forms for signature:  KMSF RFPs, single source justification, DOEs, DAVs, etc.

•Accounts Payable documents requiring Dean’s approval
•Dean’s Office accounts payable clerk
•Administrative support for finance unit
•>Mail for Dean’s Suite

•Oversees all aspects of the Student Affairs Office, including Financial Aid, Student Services, Registrar, Humanities and Professional Code committees
•Works directly with all medical students from the time they begin medical school until graduation providing academic and career counseling

•Clinical contracts
•Health professions student rotation contracts
•>Special projects

•Secondary support to the Dean
•Scheduling for Dean’s Conference Room (MN136)
Women in Science & Medicine Lecture Series

•Financial/information report management
•Financial operations, budget management and implementation
•Endowed chair and professorship appointments
•Department education and support

•Oversees the recruitment and admission of medical students
•Serves as director of medical education research
•Develops and promotes the advancement of the institutional image for the UK College of Medicine

•Serves as UK Medicine magazine managing editor

•Produces communication materials for the College’s Office of Alumni and Development

•Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
•Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts

•Processes all ZPAR’s and separation sheets
•Reviews salary recommendation forms
•Reviews job analysis questionnaires
•Creates temporary staff, faculty and student positions

•Equipment inventory, including surplus for the College of Medicine
•Lab safety inspections and all related follow-up inspections to ensure compliance
• Medical Science Building maintenance walk throughs (hallway obstructions, housekeeping, maintenance issues and assisting departments if they have a problem with their work orders)
•Notification of department for utility outages

•Oversees the financial and administrative operations of the college, including budget and financial management, resource management, policies and procedures, space and facilities management, human resources, information technology, recruitment and retention.
• Supports grant and contract administration through financial and supplemental process oversight
•Serves as a liaison with department administrators.

•Internal/external communications for College
•Jumpin’ Jaguars community outreach initiative
•Inter-Professional Education initiative
• Dean’s Newsletter

• Advises the dean and works with the senior associate deans for research and medical education on matters of academic affairs and operations relating to the basic science departments

•Responsible for directing the administrative operations of the College of Medicine. This includes such items as administrative process development, improvement and enforcement.
•Directs the information technology efforts for the College in conjunction with those of the UK HealthCare enterprise

•Oversees all aspects of the Office of Medical Education, including medical student admissions, student affairs, curriculum, student evaluation and program assessment; Graduate Medical Education; the Clinical Skills Training and Assessment Center; and the combined degree programs: M.D./Ph.D., B.S./M.D., M..D./MBA, M.D./MPH.

•Financial reporting and analysis
•Ad hoc reports and special projects
• Budget implementation

•Scheduling for the Dean
•Faculty Council
•Six-year review committees

• Coordinates and promotes Clinical and Translational Science spring and fall conferences, Town Halls, and Dean’s Distinguished Lecture Series
•Coordinates administrative duties managed by administrative director for Clinical Research such as the Physician-Scientist Program, Clinical Research Scholar Program, Industry Liaison, Concierge Services, and Outreach Programs in the Center for Clinical and Translational Science
• Provides administrative support for CCTS Advisory Committee and grant development process

•Serves as the assistant dean and designated institutional official for all the Graduate Medical Education training programs

• Manages daily programmatic tasks of the IBS program
•Coordinates application, admission and interview processes for IBS and the IBS admissions committee
•Coordinates annual IBS new student orientation program and annual IBS open house
• Serves as point of contact for inquiries concerning IBS and seven doctoral programs in the College of Medicine

•Develops Web-based applications
•Provides consultancy on IT decisions in the college
•Participates on a team planning the delivery of IT services

•Directs the Area Health Education Centers (AHEC)
•Oversees the Medical Professions Placement Service
•Serves as the dean’s liaison to community entities and community-based faculty

•Create and monitor endowment agreements
•Endowment/gift processing and monitoring
•Monitor chair and professorship endowment appointments

• Business officer and financial operations
•College’s operating budget
•SAP security officer
•SAP liaison

•Manages Dean’s Newsletter and College of Medicine fact sheet
•Provides support for UK Medicine magazine
•Manages College of Medicine photo gallery
•Provides assistance with Jumpin’ Jaguars community service project

•Performs administrative duties

•Coordinates Postdoctoral Resource Office
•Administrative support for senior assistant dean for Graduate Education & Administration
•Administrative support for faculty administrator

•Alignment of university HR strategy with College of Medicine Business Plan
•Talent management strategy and development
•HR consulting for College of Medicine departments
•Leading UK HealthCare HR initiatives

•Organizes and manages recruitment of positions under the direction of the Dean
•Oversees faculty on-boarding
•Coordinates orientation and professional development programs
•Acts as the liaison regarding departments for administrative and compliance issues

• Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
• Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts.

•Diversity Committee
•Childcare Committee
•Jumpin’ Jaguars community outreach initiative 
•Inter-Professional Education initiative

• Coordinates evaluation and assessment activities within the College of Medicine, including test development/scoring and faculty/course/curricular evaluation
•Oversees administration and scoring of the Clinical Performance Exam

•Space: inventory, leases, adding new buildings and rooms
• Renovations: large and small and all related aspects
•Safety, compliance, fire response officer training
• Moves: assist/coordinate with departments all aspects of moving (work orders for the move, communications, computers; keys)

• Directs the Dean’s Distinguished Lecture Series and activities for the Dean’s Office Physician-Scientist and Clinical Research Scholar programs
•Provides project management and oversight for a variety of clinical research projects at the direction of the Dean and Sr. Associate Dean for Research
• Directs activities affiliated with the Center for Clinical and Translational Science
• Serves as assistant professor, Department of Neurology and director, Office of Communication and Public Liaison, Center for Clinical and Translational Science

• Approves salary recommendation forms
•Approves job analysis questionnaires
• Approves petty cash advance requests
• Approves requests for HR/SAP and HR BW security access and role development for all College of Medicine

• Financial reporting and analysis
• Ad hoc reports and special projects
• Budget implementation