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Contact Information

ADMINISTRATIVE

EDUCATION

RESEARCH

CLINICAL SERVICES

The Dean’s Office is comprised of several areas associated with the educational, research, clinical service and outreach endeavors of the University of Kentucky College of Medicine. The general directory below provides guidance for areas in direct support of the dean’s administrative and educational functions that are considered the Dean’s Suite.

Names are listed in alphabetical order. For contact information not listed in the directory, please call (859) 323-6582.

NAME

TITLE

RESPONSIBILITIES

E-MAIL

PHONE

Charlotte Baker

 Faculty Administrator

•Faculty appointments, promotions, tenure
•Faculty database
•Distribution of Effort agreements

cwbaker@uky.edu

(859) 323-5720

C. William Balke, M.D.

Senior Associate Dean for Research

•Oversees the development of the College’s research portfolio and its alignment with the University’s Top 20 Plan

barbara.ramsey@uky.edu

(859) 323-5231

John Blevins

College Grants Officer

• Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
•Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts

john.blevins@uky.edu

(859) 257-4526

Vacant

Director of Information Technology

•Oversight of the information technology staff and resources in the dean’s office
•Project manager for IT initiatives in the college
•Applications development and programming
•IT consultancy to the HealthCare Enterprise

 

(859) 323-0009

Helen Boyd

Administrative Services Assistant

•Supports Pete Gilbert, associate dean for Administration and Finance
•Schedules meetings relating to space, financial and administrative issues concerning the College of Medicine
•Routes administrative forms for signature:  KMSF RFPs, single source justification, DOEs, DAVs, etc.

hyboyd2@uky.edu

(859) 323-6377

Christa Brewer

Administrative Support Associate

•Accounts Payable documents requiring Dean’s approval
•Dean’s Office accounts payable clerk
•Administrative support for finance unit
•>Mail for Dean’s Suite

christa.brewer@uky.edu

(859) 323-0010

Todd Cheever, M.D.

Assistant Dean for Student Affairs

•Oversees all aspects of the Student Affairs Office, including Financial Aid, Student Services, Registrar, Humanities and Professional Code committees
•Works directly with all medical students from the time they begin medical school until graduation providing academic and career counseling

renee.seidel@uky.edu

(859) 323.5261

Jennifer Collins

Manager for Clinical Contracting and Special Projects

•Clinical contracts
•Health professions student rotation contracts
•>Special projects

jennifer.collins@uky.edu

(859) 323-0006

Dorothy L. Edwards

Staff Support Associate

•Secondary support to the Dean
•Scheduling for Dean’s Conference Room (MN136)
Women in Science & Medicine Lecture Series

dledwa2@uky.edu

(859) 323-6582

Rachel Eidson

Associate Director of Finance

•Financial/information report management
•Financial operations, budget management and implementation
•Endowed chair and professorship appointments
•Department education and support

rachel.eidson@uky.edu

(859) 323-8994

Carol Elam, Ed.D.

Associate Dean for Admissions and Institutional Advancement

•Oversees the recruitment and admission of medical students
•Serves as director of medical education research
•Develops and promotes the advancement of the institutional image for the UK College of Medicine

rlrank01@uky.edu

(859) 323-6161

Seth M. Flynn

Associate Director of Communications for Alumni and Development

•Serves as UK Medicine magazine managing editor

•Produces communication materials for the College’s Office of Alumni and Development

seth.flynn@uky.edu

(859) 323-5331

Mariann Forsythe

College Grants Officer

•Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
•Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts

mariann.forsythe@uky.edu

(859) 257-1746

Elizabeth (Liz) Francis

Payroll Clerk

•Processes all ZPAR’s and separation sheets
•Reviews salary recommendation forms
•Reviews job analysis questionnaires
•Creates temporary staff, faculty and student positions

equille@uky.edu

(859) 323-9956

Chris Garbiel

Facility Specialist

•Equipment inventory, including surplus for the College of Medicine
•Lab safety inspections and all related follow-up inspections to ensure compliance
• Medical Science Building maintenance walk throughs (hallway obstructions, housekeeping, maintenance issues and assisting departments if they have a problem with their work orders)
•Notification of department for utility outages

cgarb2@email.uky.edu

 

(859) 323-0007

Peter Gilbert

Associate Dean for Administration and Finance

•Oversees the financial and administrative operations of the college, including budget and financial management, resource management, policies and procedures, space and facilities management, human resources, information technology, recruitment and retention.
• Supports grant and contract administration through financial and supplemental process oversight
•Serves as a liaison with department administrators.

hyboyd2@email.uky.edu

(859) 323-6377

Julane Hamon

Chief of Staff

•Internal/external communications for College
•Jumpin’ Jaguars community outreach initiative
•Inter-Professional Education initiative
• Dean’s Newsletter

julane.hamon@uky.edu

(859) 257-6680

 

Jane Serumgard Harrison, Ph.D.

Director, Integrated Biomedical Sciences; and
Senior Assistant Dean for Graduate Education & Administration

•Oversees Integrated Biomedical Sciences Curriculum, College interface with Graduate School, Postdoctoral Resource Office and supports Postdoctoral Advisory Committee and serves as contact for Master of Science in Medical Sciences program
• OSPA Internal Approval Forms and develops Conflict of Interest management plans related to research awards as well as assists in grant development
•Oversees projects for senior associate dean for research, Shandong University-University of Kentucky exchange program and other special projects for dean

Jane.Harrison@uky.edu

(859) 323-6583

Louis B. Hersh, Ph.D.

Senior Associate Dean for Basic Science Affairs

• Advises the dean and works with the senior associate deans for research and medical education on matters of academic affairs and operations relating to the basic science departments

lapres0@uky.edu

(859) 323-5549

Sandra Jaros

Assistant Dean, Administration

•Responsible for directing the administrative operations of the College of Medicine. This includes such items as administrative process development, improvement and enforcement.
•Directs the information technology efforts for the College in conjunction with those of the UK HealthCare enterprise

mhollan@email.uky.edu

(859) 257-1446

C. Darrell Jennings Jr., M.D.

Senior Associate Dean for Medical Education

•Oversees all aspects of the Office of Medical Education, including medical student admissions, student affairs, curriculum, student evaluation and program assessment; Graduate Medical Education; the Clinical Skills Training and Assessment Center; and the combined degree programs: M.D./Ph.D., B.S./M.D., M..D./MBA, M.D./MPH.

wanda.whitehouse@uky.edu

(859) 257-5286

Brad Kidd

Budget Analyst

•Financial reporting and analysis
•Ad hoc reports and special projects
• Budget implementation

brad.kidd@uky.edu

(859) 323-9953

Brandy Lawson

Executive Assistant to the Dean

•Scheduling for the Dean
•Faculty Council
•Six-year review committees

brandy.lawson@uky.edu

(859 323-6582

Leah Lye

Outreach, Promotion and Events Coordinator

• Coordinates and promotes Clinical and Translational Science spring and fall conferences, Town Halls, and Dean’s Distinguished Lecture Series
•Coordinates administrative duties managed by administrative director for Clinical Research such as the Physician-Scientist Program, Clinical Research Scholar Program, Industry Liaison, Concierge Services, and Outreach Programs in the Center for Clinical and Translational Science
• Provides administrative support for CCTS Advisory Committee and grant development process

lmpatt2@email.uky.edu

(859) 323-0598

Susan M. McDowell, M.D.

Assistant Dean for Graduate Medical Education

•Serves as the assistant dean and designated institutional official for all the Graduate Medical Education training programs

dbamin1@email.uky.edu

(859) 257-1363

Ala E. Mediouri Computer Support Specialist

•Provides desktop support for the College of Medicine IT group / Dean's office
•Server maintenance and support

aemedi2@email.uky.edu (859) 323-5408

Jason T. Mitchell

Program Coordinator, Integrated Biomedical Sciences (IBS)

• Manages daily programmatic tasks of the IBS program
•Coordinates application, admission and interview processes for IBS and the IBS admissions committee
•Coordinates annual IBS new student orientation program and annual IBS open house
• Serves as point of contact for inquiries concerning IBS and seven doctoral programs in the College of Medicine

jasonmitchell@uky.edu

(859) 323-0004

Renato Moreira

Applications Development and Programming

•Develops Web-based applications
•Provides consultancy on IT decisions in the college
•Participates on a team planning the delivery of IT services

crmore0@email.uky.edu

(859) 323-6582

James Norton, Ph.D.

Associate Dean for Area Health Education Centers and Community Outreach

•Directs the Area Health Education Centers (AHEC)
•Oversees the Medical Professions Placement Service
•Serves as the dean’s liaison to community entities and community-based faculty

jrjones@uky.edu

(859) 323-8018

Gina O’Dea

Administrative Services Assistant

•Create and monitor endowment agreements
•Endowment/gift processing and monitoring
•Monitor chair and professorship endowment appointments

gpodeaa@uky.edu

(859) 323-0648

Patricia (Trish) Polly

Director of Finance

• Business officer and financial operations
•College’s operating budget
•SAP security officer
•SAP liaison

trish.polly@uky.edu

(859) 323-5934

Mary Porter

Communications and Collaborative Programs Associate

•Manages Dean’s Newsletter and College of Medicine fact sheet
•Provides support for UK Medicine magazine
•Manages College of Medicine photo gallery
•Provides assistance with Jumpin’ Jaguars community service project

maport2@uky.edu

(859) 323-0664

Barbara Ramsey    

Administrative Services Assistant to C. William Balke         

•Performs administrative duties

bhboyd1@uky.edu 

(859) 323-5231

Deborah Reining

Administrative Support Associate

•Coordinates Postdoctoral Resource Office
•Administrative support for senior assistant dean for Graduate Education & Administration
•Administrative support for faculty administrator

dhrein2@uky.edu

(859) 323-0237

John Sampson

Human Resources Administrator

•Alignment of university HR strategy with College of Medicine Business Plan
•Talent management strategy and development
•HR consulting for College of Medicine departments
•Leading UK HealthCare HR initiatives

johnsampson@uky.edu

(859) 323-1601

Cheryl Songer

Program Coordinator

•Organizes and manages recruitment of positions under the direction of the Dean
•Oversees faculty on-boarding
•Coordinates orientation and professional development programs
•Acts as the liaison regarding departments for administrative and compliance issues

casong2@uky.edu

(859) 257-3861

Susan M. Stark

Sr. College Grants Officer

• Provides guidance on proposal budget development and other administrative requirements of proposal submission
•Provides expertise on grants administration
• Assists departmental personnel with compliant expenditure of grant funds, reporting cost-sharing and resolution of accounting and other administrative problems regarding grant accounts.

susan.stark@uky.edu

(859) 323-6582

Elsie M. Stines

Pediatric Nurse Practitioner and
Director, Collaborative Programs

•Diversity Committee
•Childcare Committee
•Jumpin’ Jaguars community outreach initiative 
•Inter-Professional Education initiative

elsie.stines@uky.edu

(859) 323-0603

Terry D. Stratton, Ph.D.

Assistant Dean, Student Assessment and Program Evaluation

• Coordinates evaluation and assessment activities within the College of Medicine, including test development/scoring and faculty/course/curricular evaluation
•Oversees administration and scoring of the Clinical Performance Exam

tdstra00@email.uky.edu

(859) 323-2785

Ann Thomas      

Facilities Planner             

•Space: inventory, leases, adding new buildings and rooms
• Renovations: large and small and all related aspects
•Safety, compliance, fire response officer training
• Moves: assist/coordinate with departments all aspects of moving (work orders for the move, communications, computers; keys)

ann.thomas13@uky.edu      

(859) 323-0008

Geanie Umberger, Ph.D., MPH, RPh

Administrative Director for Clinical Research

• Directs the Dean’s Distinguished Lecture Series and activities for the Dean’s Office Physician-Scientist and Clinical Research Scholar programs
•Provides project management and oversight for a variety of clinical research projects at the direction of the Dean and Sr. Associate Dean for Research
• Directs activities affiliated with the Center for Clinical and Translational Science
• Serves as assistant professor, Department of Neurology and director, Office of Communication and Public Liaison, Center for Clinical and Translational Science

geanie.umberger@uky.edu

Linda Williams

Payroll Manager

• Approves salary recommendation forms
•Approves job analysis questionnaires
• Approves petty cash advance requests
• Approves requests for HR/SAP and HR BW security access and role development for all College of Medicine

linda.williams@uky.edu

(859) 323-5566

Peter Yuan

Budget Analyst

• Financial reporting and analysis
• Ad hoc reports and special projects
• Budget implementation

peter.yuan@uky.edu

(859) 323-0036

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