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Orientation

UK HealthCare

University

General Education

HIPAA

Spanish

Corporate Compliance

Non-Violent Physical Crisis Intervention

HIV/AIDS for Non-Licensed Personnel

Preceptor Training

Customer Service 

Leadership Education

Leadership Series

Leadership Journal Club

Healthcare SuperVision

        

  UK HealthCare New Employee Orientation: All new UK HealthCare employees are expected to attend this day and a half session.  Orientation is designed to welcome new employees and to introduce staff to the mission and expectations of working at UK HealthCare. 

UK HealthCare New Employee Orientation is held at the Boone Center, located at 500 Rose Street.  Orientation begins on Monday at 1:30pm and ends at 5pm.  On Tuesday, orientation begins at 8:30am and ends at 4:30pm.

New Employees should come prepared with an E parking permit and park in an approved employee designated parking area.  

Please contact Enterprise Learning at 257-9226 for further information.

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University Orientation: Participants can be registered online at http://hr.uky.edu/TandD/neo.html or by calling 257-9623.  Please check this link for dates and details.

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HIPAA Education

Federal regulations of the Health Insurance Portability Accountability Act require the basic training in the requirements of this act for all employees, students, volunteers, and other associates of the University of Kentucky Medical Center.

All New employees will receive Level One training as part of the new hire and orientation process. 

All staff can access HIPAA computer-based learning modules (CBL) on the Net Learning system.   See Net Learning Information, Login to, or CBL Enrollment Instructions

HIPAA Education is organized according to an employee's position within the Medical Center.  Refer to the table below to determine the level of training required for each employee.

HIPAA - CLINICAL TRAINING RECOMMENDATIONS

  Clinicians Med Rec Registration Non-direct pt. care prof. Dept directors/ managers MD sec  Pt. Acct. Billing Financial Counselor Adm Asst.
Level 1

X

X

X

X

X

X

X

X

X

Level 2 X X X X X X X X X
Basic Release of Information X X     X X X X X
Advanced Release of Information   X     X        
Registration     X   X        
Manager/Supervisors         X        

HIPAA Education - Level One  -- required general training for all staff employed in the Medical Center. 
Content Topics: Definition of HIPAA, Components and Regulations of HIPAA, Consequences of Non-Compliance and Reporting Problems

HIPAA Education - Level Two:  General for Clinical Faculty and Staff  --  more detailed general training for most staff that are employed in medical center areas and offices.
Content Topics:  Privacy Notice, Restrictions on Uses and Disclosures, Minimum Necessary Releases of Health Information, Patient's Right to Request Information, Amendment of Records, Safeguards Review

HIPAA Education - Level Two: Basic Release of Information -- Covers releases of patient information that are either written or verbal.  These include releases for Treatment, Payment, and Operations and other releases allowed or required by law.
Content Topics:  Releases Requiring Patient Authorization, Photo and Media Releases, Procedures for TPO Releases, Releases for Treatment, Releases for Payment, Releases for Operations, Other Releases Not Requiring Patient Authorization, Accounting Disclosures

HIPAA Education - Level Two:   Advanced Release of Information -- Covers Requirements for releases that do require a written authorization.  There are many specific regulations regarding these releases.
Content Topics:  Timeframes related to Releases, Required elements in an Authorization, Who can sign an Authorization, How to Process court orders and subpoenas, Fees that can be charged for copying records, how to process requests for letters or forms to be completed by MD, Procedures for third party chart reviews, How to facilitate a request for amendment

HIPAA Education - Level Two:  Managers and Supervisors -- Covers additional items that  supervisors/managers are expected to know in order to determine applicable training for their staff and to hold their staff accountable
Content Topics:  Available Training Modules, Procedures in hiring and terminating employees, Computer password and form requirements, Business Associate Agreements, Employee Sanctions

HIPAA Education - Level Two:  Registration Procedures -- This module is not in Net Learning but the content is covered in ACE OutPatient Registration Class for all staff who register patients.
Content Topics:  Covers New Requirements to follow during Patient Registration, Receipt of Privacy Practices Notice.

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Spanish for the Health Care Provider: Beginning and Intermediate

These 15 week courses teach beginning or intermediate Spanish language skills. Classes meet
once per week.

Beginning Course: The spring session will begin on Tuesday, August 29, 2006 and end
on December 12, 2006.  The sessions will be conducted on Tuesdays from 4:30 - 6:30 p.m.

Intermediate Course: The spring session will begin on Wednesday August 30, 2006 and end
on December 13, 2006.  The sessions will be conducted Wednesdays from 4:30 - 6:30 p.m.

Location: The Learning Center - H31     View the current schedule for this class

Class sizes are limited to 25 for both courses.  The final date for submitting an application for the
fall, 2006 sessions will be Tuesday, August 15, 2006.  Selections will be based on the need to use the language skills in the workplace.  Applicants will be notified of acceptance into the course by August 21.

For further information  contact The Learning Center at 7-9226 or come
to H31 in the hospital.  The Application Form (Adobe Acrobat pdf format) may be printed by clicking on the link.

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Corporate Compliance

All employees of the UK Chandler Medical Center must receive education concerning the Corporate Compliance program of the Medical Center, within their 90-day probationary period. This information is covered within Hospital and Kentucky Clinic Orientation.  Employees not attending either of these Orientation sessions will need to contact their supervisor to make arrangements for training. If you have any other questions, contact the Corporate Compliance Office at 323-9817.

 

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Non-Violent Physical Crisis Intervention

This course is required for certain staff who work in the Emergency Department, Psychiatric Unit, and Security.  There are eight-hour certification courses and four-hour re-certification courses offered periodically throughout the year.  Registration is made by your supervisor who will contact  Nursing Staff Development.

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HIV/AIDS for Non-Licensed Personnel

Information for non-licensed personnel concerning HIV/AIDS can be found on the Net Learning web-based learning system under the Infection Control Additional Courses Curriculum.

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Preceptor Training

This 4 hour class prepares staff to orient new employees through a formal preceptor program.

Requirements for attending:  Approval by supervisor to Precept/Orient new staff

Expectations following training:

  1. Willingness to develop a partnership with a newly hired employee in your area

  2. Using skills learned in your training to orient the new employee to their job and the hospital environment

Location: The Learning Center - H31     View the schedule for this class

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Leadership Series

Staff Education Services is working closely with the Accreditation Management Team to offer ALL leaders the opportunity to learn the new process and requirements of JCAHO that we will be expected to follow during our next visit.  The AMT is requesting that ALL supervisors, managers, directors and administrators find time to attend the following educational sessions in order to prepare their work unit and staff.

The Learning Center has set aside most Thursdays this winter from 12 - 2 pm to host a series of JCAHO sessions presented by members of the AMT.  Each month, there will be 2 separate topics presented up to 4 different times.  You only have to attend each topic once, and you may attend one topic one week, and the other topic another week, or you may choose to stay for the entire tow hour period and attend both topics on the same day.

We are hoping that this will give you enough choices that you will be able to attend everything by the end of each month, as those topics will not be repeated in the following months.

Please anticipate that other topics will follow this same pattern.

The Topic:    
 

Dates:   
                               
           

Location: 
                     
View the schedule for this class

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Leadership Journal Club

One-hour monthly journal discussion group for leaders within the UK Hospital. Topics change quarterly.  Bring your lunch.  A copy of the article/book may be picked up at the Learning Center, room H31.  You may register by calling 7-9226 or using the on-line registration form.

The Book:    Monday Morning Leadership
                     
Author:  David Cottrell
                      Publisher:  CornerStone Leadership Institute, Copyright 2002
   
                     
Synopsis:    
This book is a wonderful, quick read that will take us back to the basics of leadership, some of
                     those things that get lost in the shuffle when we get busy.

Lead Facilitator: 

Location: At the hospital, Room H31B     View the schedule for this class

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Healthcare SuperVision

Healthcare SuperVision is the educational component of an orientation program designed for newly hired or promoted hospital supervisors, managers, directors, or administrators.  The entire orientation program consists of four components.  View the schedule for this series of classes.

  1. Leadership Orientation Competencies

  1. The direct supervisor of the new leader, will give the new supervisor a copy of the Leadership Orientation Competency form either during the interviewing process or immediately upon hire or promotion.

  2. The new leader will use the form to do a self-assessment of their knowledge-base at hire.

  3. The form will be a guide for learning for the new leader.

  1. Preceptorship

  1. The direct supervisor of the new leader will assign a Preceptor to the newly hired or promoted leader.

  2. The Preceptor should be on the same level of leadership as the new leader (if possible), and should work in the same service area.

  3. The Preceptor agrees to work with the new leader for the first 6 months.

  4. The Preceptor is responsible for helping the new leader in 3 specific areas:

  • Socialization into the environment of the hospital and the specific work area.

  • Area-specific education on specific skills and knowledge needed by the new leader.  The competency form will serve as a guide.

  • Assisting the direct supervisor in evaluating the abilities of the new leader to meet the identified competencies.

  1. Healthcare SuperVision

  1. Healthcare SuperVision is a series of classes held over a 6-week period of time designed to give the new leader knowledge to assist in meeting the expected leadership competencies through:

  • Classroom presentations

  • Homework assignments

  • Follow-up discussions

  1. Participants will receive a certificate when all requirements of the 6 competency topics are completed.

  1. Formal Assessment of Competencies

  1. The direct supervisor of the new leader, in conjunction with the preceptor, will document the competency of the new leader during the progress of the preceptorship.

  2. The completed competency form will be kept in the departmental personnel file of the new leader.

  3. Results of the assessment will guide the performance evaluation of the new leader.

Registration Information: Hiring supervisors of new leaders must contact the Learning Center as soon as the hiring decision is made.  Plans will then be made for assignment of preceptors, and attendance at classes. View the schedule for this series of classes.

Current leaders who wish to attend a specific topic may do so, if the class attendance has not exceeded ten new leaders.  Please contact 7-9226 to verify space and to register.

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Customer Service 

Customer Service classes are available for both staff and supervisors.  These workshops will be scheduled at the request of departmental supervisors.  Contact 7-9226 for more information.
 

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Comments to Jon Nichols, Last Modified: October 03, 2012
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