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UK
HealthCare New Employee Orientation:
All new UK HealthCare employees
are expected to attend this day and a half session. Orientation is designed to welcome new employees and
to introduce staff to the mission and expectations of
working at UK HealthCare.
UK HealthCare New Employee
Orientation is held at the Boone Center, located at 500 Rose Street.
Orientation begins on Monday at 1:30pm and ends at 5pm. On Tuesday,
orientation begins at 8:30am and ends at 4:30pm.
New Employees should come
prepared with an E parking permit and park in an approved employee
designated parking area.
Please contact
Enterprise Learning at 257-9226 for further information.
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University Orientation:
Participants can be registered online at
http://hr.uky.edu/TandD/neo.html
or by calling 257-9623. Please check this link for dates
and details.
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HIPAA Education
Federal regulations of the Health Insurance Portability
Accountability Act require the basic training in the requirements of this
act for all employees, students, volunteers, and other associates of the
University of Kentucky Medical Center.
All New employees will receive
Level One training as part of the new hire and orientation process.
All staff can access HIPAA
computer-based learning modules (CBL) on the Net Learning
system. See Net Learning Information,
Login
to, or
CBL Enrollment Instructions
HIPAA Education is organized
according to an employee's position within the Medical Center. Refer to
the table below to determine the level of training required for each
employee.
|
HIPAA
- CLINICAL TRAINING RECOMMENDATIONS |
| |
Clinicians |
Med Rec |
Registration |
Non-direct pt. care
prof. |
Dept directors/
managers |
MD sec |
Pt. Acct.
Billing |
Financial Counselor |
Adm Asst. |
| Level 1 |
X |
X |
X |
X |
X |
X |
X |
X |
X |
| Level 2 |
X |
X |
X |
X |
X |
X |
X |
X |
X |
| Basic Release of Information |
X |
X |
|
|
X |
X |
X |
X |
X |
| Advanced Release of Information |
|
X |
|
|
X |
|
|
|
|
| Registration |
|
|
X |
|
X |
|
|
|
|
| Manager/Supervisors |
|
|
|
|
X |
|
|
|
|
HIPAA Education -
Level One -- required general training for all staff
employed in the Medical Center.
Content Topics: Definition of HIPAA, Components and Regulations
of HIPAA, Consequences of Non-Compliance and Reporting Problems
HIPAA
Education - Level Two: General for Clinical Faculty and Staff
-- more detailed general training
for most staff that are employed in medical center areas and offices.
Content Topics: Privacy Notice, Restrictions on Uses and
Disclosures, Minimum Necessary Releases of Health Information, Patient's
Right to Request Information, Amendment of Records, Safeguards Review
HIPAA
Education - Level Two: Basic Release of Information
-- Covers releases of patient information that are
either written or verbal. These include releases for Treatment,
Payment, and Operations and other releases allowed or required by law.
Content Topics: Releases Requiring Patient Authorization,
Photo and Media Releases, Procedures for TPO Releases, Releases for
Treatment, Releases for Payment, Releases for Operations, Other Releases
Not Requiring Patient Authorization, Accounting Disclosures
HIPAA
Education - Level Two: Advanced Release of Information --
Covers Requirements for releases that do require a
written authorization. There are many specific regulations
regarding these releases.
Content Topics: Timeframes related to Releases, Required
elements in an Authorization, Who can sign an Authorization, How to
Process court orders and subpoenas, Fees that can be charged for copying
records, how to process requests for letters or forms to be completed by
MD, Procedures for third party chart reviews, How to facilitate a
request for amendment
HIPAA
Education - Level Two: Managers and Supervisors --
Covers additional items that
supervisors/managers are expected to know in order to determine
applicable training for their staff and to hold their staff accountable
Content Topics: Available Training Modules, Procedures in
hiring and terminating employees, Computer password and form
requirements, Business Associate Agreements, Employee Sanctions
HIPAA
Education - Level Two: Registration Procedures --
This module is not in Net Learning but the content
is covered in ACE OutPatient Registration Class for all staff who
register patients.
Content Topics: Covers New Requirements to follow during
Patient Registration, Receipt of Privacy Practices Notice.
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Spanish
for the Health Care Provider: Beginning and Intermediate
These 15 week courses teach beginning
or intermediate Spanish language skills. Classes meet
once per week.
Beginning Course: The spring session will begin on Tuesday,
August 29, 2006 and end
on December 12, 2006. The sessions will be conducted on Tuesdays from
4:30 - 6:30 p.m.
Intermediate Course: The spring session will begin on
Wednesday
August 30, 2006 and end
on December 13, 2006. The sessions will be conducted Wednesdays from
4:30 - 6:30 p.m.
Location: The Learning
Center - H31 View the current
schedule
for this class
Class sizes are limited to 25
for both courses.
The final date for submitting an application for the
fall, 2006 sessions will be Tuesday, August 15, 2006. Selections
will be based on the need to use the language skills in the workplace.
Applicants will be notified of acceptance into the course by August 21.
For further information contact The Learning Center at 7-9226 or come
to H31
in the hospital. The
Application
Form (Adobe Acrobat pdf format) may be printed by clicking on
the link.
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Corporate
Compliance
All employees of the
UK Chandler Medical Center must receive education concerning the Corporate Compliance program of
the Medical Center, within their 90-day probationary period. This
information is covered within Hospital and Kentucky Clinic
Orientation. Employees not attending either of these Orientation
sessions will need to contact their supervisor to make arrangements for
training. If you have any other questions, contact
the Corporate
Compliance Office at 323-9817.
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Non-Violent Physical
Crisis Intervention
This course is required for certain
staff who work in the Emergency Department, Psychiatric Unit, and
Security. There are eight-hour certification courses and four-hour
re-certification courses offered periodically throughout the year.
Registration is made by your supervisor who will contact
Nursing Staff Development.
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HIV/AIDS for Non-Licensed
Personnel
Information for non-licensed personnel concerning HIV/AIDS can be found on
the Net Learning web-based
learning system under the Infection Control Additional Courses Curriculum.
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Preceptor
Training
This 4 hour class prepares staff
to orient new employees through a formal preceptor program.
Requirements for attending:
Approval by supervisor to Precept/Orient new staff
Expectations following training:
-
Willingness to develop a
partnership with a newly hired employee in your area
-
Using skills learned in your
training to orient the new employee to their job and the hospital
environment
Location: The Learning
Center - H31 View the
schedule
for this class
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Leadership
Series
Staff Education Services is
working closely with the Accreditation Management Team to offer ALL
leaders the opportunity to learn the new process and requirements of
JCAHO that we will be expected to follow during our next visit.
The AMT is requesting that ALL supervisors, managers, directors and
administrators find time to attend the following educational sessions in
order to prepare their work unit and staff.
The Learning Center has set aside
most Thursdays this winter from 12 - 2 pm to host a series of JCAHO
sessions presented by members of the AMT. Each month, there will
be 2 separate topics presented up to 4 different times. You only
have to attend each topic once, and you may attend one topic one week,
and the other topic another week, or you may choose to stay for the
entire tow hour period and attend both topics on the same day.
We are hoping that this will give
you enough choices that you will be able to attend everything by the end
of each month, as those topics will not be repeated in the following
months.
Please anticipate that other
topics will follow this same pattern.
The Topic:
Dates:
Location:
View
the schedule
for this class
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Leadership
Journal Club
One-hour monthly journal
discussion group for leaders within the UK Hospital. Topics
change quarterly. Bring your
lunch. A copy of the article/book may be picked up at the Learning
Center, room H31. You may register by calling 7-9226 or using
the on-line registration form.
The Book: Monday
Morning Leadership
Author: David Cottrell
Publisher: CornerStone Leadership Institute, Copyright 2002
Synopsis:
This book is a wonderful, quick read that will take us back to the
basics of leadership, some of
those things that get lost in the shuffle when we get busy.
Lead
Facilitator:
Location:
At the hospital, Room H31B View
the schedule
for this class
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Healthcare
SuperVision
Healthcare SuperVision is the
educational component of an orientation program designed for newly hired
or promoted hospital supervisors, managers, directors, or
administrators. The entire orientation program consists of four
components. View the
schedule
for this series of classes.
-
Leadership Orientation
Competencies
-
The direct supervisor of the new leader, will give the new supervisor
a copy of the Leadership Orientation Competency form either during the
interviewing process or immediately upon hire or promotion.
-
The new leader will use the form to do a self-assessment of their
knowledge-base at hire.
-
The form will be a guide for learning for the new leader.
-
Preceptorship
-
The direct supervisor of the new
leader will assign a Preceptor to the newly hired or promoted leader.
-
The Preceptor should be on the same
level of leadership as the new leader (if possible), and should work in
the same service area.
-
The Preceptor agrees to work with
the new leader for the first 6 months.
-
The Preceptor is responsible for
helping the new leader in 3 specific areas:
-
Socialization into the environment
of the hospital and the specific work area.
-
Area-specific education on specific
skills and knowledge needed by the new leader. The competency form
will serve as a guide.
-
Assisting the direct supervisor in
evaluating the abilities of the new leader to meet the identified
competencies.
-
Healthcare SuperVision
-
Healthcare SuperVision is a
series of classes held over a 6-week period of time designed to give
the new leader knowledge to assist in meeting the expected leadership
competencies through:
-
Classroom presentations
-
Homework assignments
-
Follow-up discussions
-
Participants will receive a
certificate when all requirements of the 6 competency topics are
completed.
-
Formal Assessment of
Competencies
-
The direct supervisor of the new
leader, in conjunction with the preceptor, will document the
competency of the new leader during the progress of the preceptorship.
-
The completed competency form
will be kept in the departmental personnel file of the new leader.
-
Results of the assessment will
guide the performance evaluation of the new leader.
Registration Information: Hiring
supervisors of new leaders must contact
the Learning Center as soon as the hiring decision is made.
Plans will then be made for assignment of preceptors, and attendance at
classes. View the
schedule
for this series of classes.
Current leaders who wish to attend a
specific topic may do so, if the class attendance has not exceeded ten new
leaders. Please contact 7-9226 to verify space and to register.
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Customer Service
Customer Service classes are
available for both staff and supervisors. These workshops
will be scheduled at the request of departmental supervisors.
Contact 7-9226 for more information.
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